Joselito Ramirez
Composite restoration, 26
Everything a dental clinic runs on, in one place
Grouped the way a practice is actually organised: the front desk, the chair, the money, and the business around them.
Front desk
A day that runs without three phone calls to confirm it
The schedule is the practice. Clodous keeps every chair, dentist and patient on one board, checks for clashes before a booking is saved, and confirms the day for you overnight.
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MVDr. Villaflor
Schedule
Tuesday, 9 June · 3 chairs
Chair 1
Dr. Villaflor
Chair 2
Dr. Salcedo
Chair 3
Hygiene
8:00
8:30
9:00
9:30
10:00
10:30
11:00
11:30
12:00
12:30
Amihan Robredo
Root canal, second visit
Confirmed
Teodoro Lansangan
Crown fitting
Marisol Ocampo
Extraction, 48
Rafael Bituin
Implant review
Nadine Escalona
Veneers, prep
Confirmed
Kristoffer Mahinay
Prophylaxis
Divina Panganiban
Perio maintenance
Elias Tuazon
Scaling, upper
Yolanda Cruz
Fluoride and review
- In chair
- Confirmed
- Waiting
- Running late
- Not confirmed
Book by chair, not by guesswork
Every chair and clinician sits on one timeline. Clodous refuses a booking that would double-book either of them, so the clash is caught at the counter instead of at the door.
- Day, week and clinician views on one board
- Chair and dentist clash checks before save
- Drag to move an appointment, the record follows
- Walk-ins slot into the first real gap
Fewer no-shows, without chasing
Confirmations and recall reminders go out on their own by SMS, Viber and email. Replies land back on the appointment, so the front desk sees who is coming before the clinic opens.
- Automatic confirmations at booking and the day before
- Six-month recalls that fire on their own
- Replies attach to the appointment, not an inbox
- Per-clinic sending hours and message templates
Patients arrive prepared
Patients complete medical history and consent before the visit, see their plan and balance, and request a slot from their phone. Nothing is retyped at the counter.
- Medical history and consent filled in ahead of the visit
- Treatment plan and balance visible to the patient
- Appointment requests routed to the front desk
- Receipts and clearance letters downloadable
You know what is running late before the patient does
Arrivals, seated chairs and overruns show on the same screen. The desk can move the next patient or flag a delay while there is still time to do something about it.
- Live waiting room with arrival times
- Chair occupancy at a glance
- Late and overrun alerts on the dashboard
- One tap to reschedule and notify
The whole mouth, the whole history, on the chairside screen
Charting, notes, imaging and plans live on the patient record, not in a folder behind reception. Any dentist in the practice opens a case and sees what was done, when, and by whom.
Chairside
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MVDr. Villaflor
Amihan Robredo
SD-04182 · last seen 12 June
AR
Amihan Robredo
SD-04182 · 34 years · Maxicare, 80% coverage
Penicillin allergyPregnant, second trimester
Dental chart, FDI
Upper
- 18
- 17
- 16
- 15
- 14
- 13
- 12
- 11
- 21
- 22
- 23
- 24
- 25
- 26
- 27
- 28
Lower
- 48
- 47
- 46
- 45
- 44
- 43
- 42
- 41
- 31
- 32
- 33
- 34
- 35
- 36
- 37
- 38
- Restored
- Planned
- Watch
- Missing
Upper right quadrant, staged
Accepted
- 16Completed₱18,500
Root canal therapy
Stage 1
- 16In progress₱24,000
Zirconia crown
Stage 1
- 17Accepted₱4,200
Composite restoration
Stage 2
- 27Proposed₱1,200
Occlusal review
Stage 2
Plan total
₱47,900
Covered by insurer
₱38,320
Progress note, tooth 16
2 radiographs
Access cavity prepared, three canals located and shaped to WL 21mm, 19mm, 20.5mm. Calcium hydroxide dressing placed, temporary restoration. Patient tolerated well, no anaesthesia complications.
Signed by Dr. Marianne Villaflor, 12 June, 10:42
One record per patient, not five
Contact details, medical history, allergies, insurer, documents and photos sit on a single record that updates everywhere the moment it changes.
- Medical history with allergy and medication flags
- Insurer and HMO details on the record
- Photo and document uploads per patient
- Full visit history in date order
Chart by tooth and surface
Record conditions per tooth and per surface, add periodontal pocket depths and intraoral findings, and read the whole mouth in one view instead of scanning a paper chart.
- Tooth and surface conditions on an adult and paediatric chart
- Periodontal pocket depths, bleeding and recession
- Intraoral examination findings kept with the chart
- Chart history shows what changed at each visit
Plans patients say yes to
Build a staged plan with procedures, costs and priority, show the patient what each stage covers, and track acceptance so proposed work does not quietly disappear.
- Staged plans with per-item cost and priority
- Patient-facing view with totals and share
- Accepted, deferred and completed tracked per item
- Accepted items convert straight into invoices
Notes and images that hold up later
Progress notes, signed tooth reports and imaging studies are stored against the visit with an audit trail. Clinical records survive staff turnover and hardware failure.
- Progress notes attached to the visit and the tooth
- Password-signed clinical reports
- Radiographs and intraoral photos in cloud storage
- Audit log of who viewed and changed what
Money that is easier to collect than to chase
Invoicing starts from the work that was actually charted. Partial payments, HMO shares and outstanding balances are tracked per patient, so nothing is written off because nobody remembered it.
Billing
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MVDr. Villaflor
Billing
Open invoices and receivables
INV-2026-0418
Part paid
Amihan Robredo · issued 12 June 2026
- Root canal therapy, 16×1₱18,500
- Zirconia crown, 16×1₱24,000
- Diagnostic radiograph×2₱1,400
- Subtotal
- ₱43,900
- Maxicare, 80%
- ₱35,120
- Patient share
- ₱8,780
- Outstanding
- ₱3,780
Open receivables
- Maxicare₱184,3000 to 30 days
- Intellicare₱96,75031 to 60 days
- PhilCare₱42,1000 to 30 days
- Patient balances₱61,480mixed
Total open₱384,630
Reorder soon
- Composite A2 syringe4 left, reorder at 6
- Articaine 4% cartridge11 left, reorder at 20
- Prophy paste, medium2 left, reorder at 8
Invoice from the chart, not from memory
Completed procedures carry their price into the invoice. Issue, part-pay, or void with a reason, and the patient balance updates as you go.
- Invoices built from charted procedures
- Partial payments and running balances
- Cash, card, bank transfer and e-wallet recorded
- Void with a reason, never a silent delete
HMO and insurance share, worked out up front
Store each patient's insurer and coverage, split the invoice into covered and patient share, and keep claim status on the record so the desk can answer without a phone call.
- Insurer and coverage held on the patient record
- Automatic split between covered and patient share
- Claim status tracked per invoice
- Receivables by insurer in one report
Stock that tells you before it runs out
Consumables are tied to the procedures that use them, so usage is counted as work is charted and reorder points warn you while there is still time to order.
- Consumables linked to procedures
- Stock drawn down as work is completed
- Reorder alerts per item and per branch
- Supplier and unit cost held on the item
Numbers a clinic owner can act on
Production, collections, chair utilisation, no-show rate and plan acceptance, per clinician and per branch, for any period you choose.
- Production and collections by clinician
- Chair utilisation and idle time
- No-show and cancellation rate by day
- Treatment plan acceptance and value
One system that still works at five branches
Each clinic keeps its own schedule, staff and stock. Owners see the whole group without logging in five times, and roles decide exactly what each person can open.
Owners and groups
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MVDr. Villaflor
Clinic
Four locations · roles and access
Group, this week
- ₱96,400
Quezon City
4 chairs · 34 booked
- ₱81,200
Makati
3 chairs · 27 booked
- ₱52,700
Alabang
2 chairs · 18 booked
- ₱38,900
Cainta
2 chairs · 15 booked
Who can open what
- OwnerEvery branch, every record
- DentistClinical records, own schedule
- Front deskSchedule and contact details
- FinanceInvoices and payments only
Branches that share a spine
Add a location and it inherits your procedure list, pricing and roles. Staff who work across branches switch with one click and keep a single login.
- Shared procedure catalogue and price list
- Per-branch schedules, chairs and stock
- Staff assigned to one branch or many
- Group-level reporting across every location
Access that matches the job
Dentists, hygienists, front desk and finance each see what they need. Clinical notes stay closed to people who have no reason to open them.
- Roles for owner, dentist, assistant, desk and finance
- Invite staff by email, revoke in one click
- Clinical records restricted by role
- Every access recorded in the audit log
Nothing lives on the clinic PC
Records, images and backups sit in managed cloud storage. A dead computer at reception costs you a computer, not a patient history.
- Encrypted storage and daily backups
- Works on any browser, laptop, tablet or phone
- No server to maintain in the clinic
- Export your data whenever you ask for it
Built for the rules you answer to
Clodous is designed around the Data Privacy Act of 2012 and the record-keeping expectations of the Philippine Dental Association, with encryption in transit and at rest.
- Encryption in transit and at rest
- Two-factor authentication and passkeys
- Audit trail on clinical and financial records
- Data processing agreement available on request
All of it, on the screen your team opens first
One dashboard for the day, the money and anything that needs a decision.
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MVDr. Villaflor
Dashboard
Tuesday, 9 June · 34 appointments
- Booked today
- 34
- Chair utilisation
- 82%
- Collected today
- ₱58,420
- Plan acceptance
- 61%
3 chairs
up from 71%
of ₱71,900 billed
last 30 days
Today, by chair
Chair 1
Dr. Villaflor
Chair 2
Dr. Salcedo
Chair 3
Hygiene
8:00
8:30
9:00
9:30
10:00
10:30
11:00
11:30
12:00
12:30
Joselito Ramirez
Composite restoration, 26
Amihan Robredo
Root canal, second visit
Confirmed
Teodoro Lansangan
Crown fitting
Marisol Ocampo
Extraction, 48
Rafael Bituin
Implant review
Nadine Escalona
Veneers, prep
Confirmed
Kristoffer Mahinay
Prophylaxis
Divina Panganiban
Perio maintenance
Elias Tuazon
Scaling, upper
Yolanda Cruz
Fluoride and review
- In chair
- Confirmed
- Waiting
- Running late
- Not confirmed
Needs attention
Chair 3 is running 20 minutes behind
Kristoffer Mahinay arrived at 8:22
Allergy flag on today's list
Marisol Ocampo, penicillin
2 appointments still unconfirmed
Reminders resend at 16:00
HMO claim approved
Rafael Bituin, ₱9,400 covered
Waiting room
- MOsince 8:41
Marisol Ocampo
Chair 2
- KMsince 8:22
Kristoffer Mahinay
Chair 3
Production, last 7 days
14%
MonTueWedThuFriSatMon
Collections
₱409,200
collected this week
61%
Plan acceptance
Live interface, sample clinic data.
See it with your own patient list
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